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Robert Ellis Estate Agents

35 years experience selling and letting properties in your area.

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Arnold Sales Lettings
Long Eaton Estate Agents
Long Eaton Lettings
Stapleford Sales
Stapleford Lettings
Beeston Lettings
Professional Commercial Department
The Mortgage Company
Accounts Department
Beeston Estate Agents

Are You a First Time Landlord? The Importance of a Property Inventory …

Are You a First Time Landlord? The Importance of a Property Inventory …

After the Assured Shorthold Tenancy Agreement, it could be argued that the inventory is the most important document for both the Landlord and the Tenant(s) relating to the letting of a residential property.

Inventories are normally carried out by a Letting Agent, a Specialist Inventory Clerk or maybe a Landlord, and should be compiled prior to the start of any new tenancy. A good quality inventory is essential as it can be used to establish whether or not any claims for damages at the end of tenancy are justified.

The written inventory should confirm the date it was conducted (usually a day or so before the tenancy begins) and contain a thorough descriptive list of the contents, fixtures and fittings and general condition of everything within the property prior to the new Tenant(s) picking up the keys. A full photographic record should also be included to support the written document. It should detail the interior decoration (ceilings, walls and floors) the condition, colour and quality of the carpets, the light fittings, door furniture and should be listed on a room by room basis. Any defects such as marks, paintwork, stains to carpets and scratches to surfaces should be described and photographed as well as the good parts. Unlike a set of sales particulars, the inventory is not designed to highlight only the good parts of the property. It should be a “warts and all” record and provide an accurate representation of the property as it stands.

Tenant(s) are given copies of the inventory at the start of the tenancy and are required to sign and return a copy to the agent or Landlord stating they agree with the content. They will usually have the opportunity to make any amendments they feel are necessary so that both they and the Landlord are satisfied.

Most Tenants will pay a deposit at the start of their tenancy which should be held in a Registered Deposit Scheme until the tenancy finishes. At the end of the tenancy, a final inspection is carried out and the signed inventory is used as evidence to check for any discrepancies that may have arisen relating to damage or neglect caused by the Tenant(s) since the start of the tenancy. There has to be an allowance made for “fair wear and tear” particularly if the Tenant(s) have lived in the property for a long period of time.

Should the Tenant disagree with any decisions made by the Landlord or Letting Agent in respect of retaining monies from the deposit to pay for repairs, they can dispute it (and so can the Landlord) through an appointed Adjudicator representing the company protecting the deposit. This is usually done online and at this point, the Adjudicator would request all relevant documents and evidence from both parties. The original inventory along with notes from the final inspection should provide the Adjudicator with a sound basis from which to make a decision. If there is no inventory or clear photographic evidence available it would not be possible for the Landlord to pursue it any further.

Often, disputes can be won or lost on the basis of insufficient photographic evidence to substantiate a claim. A visual record of gardens (including lawns and flower beds), hobs and ovens, bathroom sealant and tiles should be logged with the inventory as these are usually the most common cause of dispute.

For both Landlords and Tenant(s), a quality signed inventory document is worth its weight in gold!

Robert Ellis … Look No Further …

Robert Ellis Team

About Robert Ellis

Robert Ellis is a leading estate agent that has been facilitating house sales and rentals for customers across Nottingham and the surrounding towns and villages for over 35 years. They have branches in Beeston, Long Eaton, Arnold and Stapleford offering residential and commercial sales and lettings, property management services and mortgage advice. With houses, flats and commercial premises to suit all tastes, budgets and preferences, the team at Robert Ellis provides a friendly and comprehensive service for buyers, sellers, landlords and tenants alike.

Their expertise in all areas of the property market is reflected in the positive reviews they have received from previous customers, with a rating of 4.9 out of 5 from over 2,500 reviews on Reviews.io. They are also multiple Gold-winning estate and lettings agents in the British Property Awards 2022-2023 and received a Gold Award for both sales and lettings in the Best Estate Agent Guide 2023.

To find out more about Robert Ellis estate and letting agents you can read our about us page here

Find Your Nearest Robert Ellis Branch

Our happy, experienced team can lighten your workload and brighten up your day

Arnold Sales & Lettings

78 Front Street,

Arnold,

Nottingham

NG5 7EJ

0115 6485 485 Find Out More

Beeston Estate Agents

12 High Road,

Beeston,

Nottingham

NG9 2JP

0115 922 0888 Find Out More

Beeston Lettings

130 High Road,

Beeston,

Nottingham

NG9 2LN

0115 922 9090 Find Out More

Long Eaton Estate Agents

5 Derby Road,

Long Eaton,

Nottingham

NG10 1LU

0115 946 1818 Find Out More

Long Eaton Lettings

11 Derby Road,

Long Eaton,

Nottingham

NG10 1LU

0115 946 6946 Find Out More

Stapleford Lettings

30 – 32 Derby Road,

Stapleford,

Nottingham

NG9 7AA

0115 949 6740 Find Out More

Stapleford Sales

30 – 32 Derby Road,

Stapleford,

Nottingham

NG9 7AA

0115 949 0044 Find Out More

The Mortgage Company

50 – 52 Market Place,

Long Eaton,

Nottingham

NG10 1LT

0115 951 8898 Find Out More

Arnold Sales & Lettings

Beeston Estate Agents

Beeston Lettings

Long Eaton Estate Agents

Long Eaton Lettings

Stapleford Lettings

Stapleford Sales

The Mortgage Company

Find Your Nearest Robert Ellis Branch

Our happy, experienced team can lighten your workload and brighten up your day

Arnold Sales & Lettings

Arnold Sales & Lettings

78 Front Street,

Arnold,

Nottingham

NG5 7EJ

0115 6485 485 Find Out More
Beeston Estate Agents

Beeston Estate Agents

12 High Road,

Beeston,

Nottingham

NG9 2JP

0115 922 0888 Find Out More
Beeston Lettings

Beeston Lettings

130 High Road,

Beeston,

Nottingham

NG9 2LN

0115 922 9090 Find Out More
Long Eaton Estate Agents

Long Eaton Estate Agents

5 Derby Road,

Long Eaton,

Nottingham

NG10 1LU

0115 946 1818 Find Out More
Long Eaton Lettings

Long Eaton Lettings

11 Derby Road,

Long Eaton,

Nottingham

NG10 1LU

0115 946 6946 Find Out More
Stapleford Lettings

Stapleford Lettings

30 – 32 Derby Road,

Stapleford,

Nottingham

NG9 7AA

0115 949 6740 Find Out More
Stapleford Sales

Stapleford Sales

30 – 32 Derby Road,

Stapleford,

Nottingham

NG9 7AA

0115 949 0044 Find Out More
The Mortgage Company

The Mortgage Company

50 – 52 Market Place,

Long Eaton,

Nottingham

NG10 1LT

0115 951 8898 Find Out More

-/5

Verified customer feedback

- rating based on

- reviews

Excellent

  • Clint Elliott

    Friendly staff with a professional attitude, did very well at selling the property with minimal hassle in a currently turbulent market.

    3 days ago

  • Adam Watters

    Lorraine and the team was very helpful and informative, always keeping me upto date on purchase.

    4 days ago

  • Robert Day

    Would like to thank everyone who has helped me and Emma sell 30 Wood avenue, keeping me updated. THANK YOU 😊.

    4 days ago

  • David

    We have received excellent service from your Long Eaton Office especially from Caroline who has been extremely helpful & a calming & knowledgeable inf...luence especially with our purchase of a new build property. We have not dealt with your estate agency before & although very stressful at times for ourselves, as our first prospective purchaser pulled out, Caroline was very helpful & approachable & contacted us regularly to keep us updated on progress. I can't recommend her highly enough. Many thanks again Caroline Best regards Liz & David

    1 week ago

  • Adrian

    Even in a fairly difficult house sale , the staff at Robert Ellis were very knowledgeable and supportive . I'd also like to give a special thanks to J...oely who was particularly helpful in the whole process . Thanks to all the team , and I would certainly recommend Robert Ellis to anyone else . Thanks , Adrian Bowley

    1 week ago

  • Rachael

    Harry Hackett and Joely Golding at the Long Eaton branch were wonderful! They were so helpful and would come at the drop of a hat to let us into the p...roperty to view, measure up and get quotes ahead of the completion date. They even offered advice on options for inside the property, which we have taken on. Everything was super efficient and we would highly recommend them! 😊

    1 week ago

  • Yulan

    Caroline has been very helpful, always friendly during our process of selling our house.

    1 week ago

  • Pam

    Wonderful staff, especially Holly, nothing too much trouble. Kept informed of progress throughout the sale. Helped all the way.

    1 week ago

  • David Green

    Thank you to Holly Who was all ways able and willing to offer advise And always available . Dealt with my enquires straight away and always return...my calls. I Never felt that anything was to much trouble for her. Excellent service.

    1 week ago

  • Emma Thrall

    It hasn't been an easy journey but Holly Torr at long eaton has kept us up to date and sane throughout the process thanks Holly!

    1 week ago

  • Rae Murphy

    Absolutely recommend purchasing through Robert Ellis Stapleford - especially happy with Beth at the branch. She was amazing from start to finish!

    2 weeks ago

  • Sally-Ann Roberts

    Brilliant service, was notified every step of the sale and a really friendly team .

    2 weeks ago

  • Mark

    Dawn was wonderful, helping me to sell my home and find a new one that I had not considered. She kept me informaed throughout and was always available...to help. Thank you Dawn.

    2 weeks ago

  • Frankie

    I would like to thank Joely at the Long Eaton office for her kind help and quick responses throughout the home buying process. Highly recommended...for her service. Wish to give her a 10* rating if I could!

    2 weeks ago

  • Gayle

    What a long journey this house sale has been - lots of ups and downs (due to 2 failed sales - not due to Robert Ellis) ....so lots of stress. This jou...rney has defintely been made much more tolerable by the lovely relationship we have established with Joely and Holly. They have kept us well informed and always been available to update us with honest, reliable information. Joely, in the later stages of negotiations even responded, on what I know, were days off work. I have so appreciated being able to speak to the team when required.. always caring and respectful and had empathy and understanding. We have received and very professional but personal service I feel. Highly recommend.

    2 weeks ago

  • Lynne

    Excellent service, our sale went through smoothly and we were kept up to date on progress by Holly Torr at every stage. Very professional and will be...more than happy to recommend.

    3 weeks ago

  • Kathryn

    Joely was fantastic during our first house purchase. She was professional and worked hard to push things along, and was always lovely to interact with...if we had questions or wanted updates. I wouldn't hesitate to recommend Robert Ellis based on our experience with Joely!

    3 weeks ago

  • Sue

    Joely is absolutely amazing. She looked after us from start to finish with the sale of our property!

    3 weeks ago

  • Toni

    Dawn Stokes at Robert Ellis has done an amazing job in helping me to sell my family home - more like 10 stars not 5 :) so efficient and always on the...ball - Thanks Dawn xx

    3 weeks ago

  • Brian Mason

    This is the 2nd property we have sold with Robert Ellis on both occasions they have been so professional and helpful along the process cannot thank th...em enough Beth once again went that extra mile thank you

    3 weeks ago